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Project Management and Gate Process Maps

The Gate Process, when combined with the Project Management Process, has proven effective in insuring project staff, stakeholders, and management work together at the times when their inputs are needed in project delivery so that costly downstream changes are avoided.

Phase I Project Charter and Project Setup Phase II Project Development Phase III Design Phase IV Construction Phase V Close Out

Gate 1-1

Gate 2-1

Gate 3-1 Gate 3-2

Gate 4-1

Gate 5-1

(Entry) (Project Development) (Gate 3-1 Preliminary Design) (Gate 3-2 Ready for  Contractor Selection) (Ready to Issue letter of Construction Acceptance) (Closeout)
Gate Materials:
  • Project Charter
  • Gate 1-1 Agenda/Minutes
    with Lessons Learned
  • Gate 1-1 Approval Form
  • Maintenance Request Form
  • Gate 1-1 Cost Model
  • Gate 1-1 MS Project Schedule
  • Phase I Stakeholder
    Meeting Minutes
  • Initial Polygon of Ground Disturbance
  • Other Materials as Requested
Gate Materials:
  • Amended Project Charter
  • Previous Gate's Minutes/Approval Form
  • Gate 2-1 Agenda/Minutes
    with Lessons Learned
  • Gate 2-1 Approval Form
  • Amended Cost Model
  • Amended MS Project Schedule
  • Phase II Stakeholder
    Meeting Minutes
  • Other Materials as Requested
Gate Materials:
  • Project Charter Summary Sheet
  • Previous Gate's Minutes/Approval Form
  • Gate 3-1 or 3-2 Agenda/Minutes
    with Lessons Learned
  • Gate 3-1 or 3-2 Approval Form
  • Gate 3-1 or 3-2 Updated Cost Model
  • Gate 3-1 or 3-2 Updated MS Project Schedule
  • Milestone Workshop Minutes
  • Other Materials as Requested

 

Gate Materials:
  • Project Charter Summary Sheet
  • Previous Gate's Minutes/Approval Form
  • Gate 4-1 Agenda/Minutes
    with Lessons Learned
  • Gate 4-1 Approval Form
  • Gate 4-1 Updated Cost Model
  • Gate 4-1 Updated MS Project Schedule
  • Substantial Completion Letter or Certificate
  • Completed Project Report*
  • Other Materials as Requested

*May need to submit at Phase V

Gate Materials:
  • Project Charter Summary Sheet
  • Previous Gate's Minutes/Approval Form
  • Gate 5-1 Agenda/Minutes
    with Lessons Learned
  • Gate 5-1 Approval Form
  • Final Cost Model
  • Final MS Project Schedule
  • Final Polygon of Actual Ground Disturbance 
  • Consultant/Contractor
    Evaluations
  • Dept. Close Out Checklist, if appl.
  • Completed Project Report*
  • Other Materials as Requested

*May need to submit at Phase IV