Creating Reports

Using Autodesk MapGuide's reports feature, you can create reports on a data layer's selected objects. These reports are displayed in another browser window and can be printed and saved using browser options, typically File, Print... and File, Save As...

Creating a Report

  1. Select one or more map layer features (such as parcels) as the basis for the report by clicking on the parcels, by creating a buffer and selecting the map layer features in the buffer area, or by some other means:
    • You can simply click to select one map layer feature and then use SHIFT-click to add more map layer features. To remove a selected map layer feature, press SHIFT and click on it.
    • To select map layer features within a buffer area, see MapGuide Tutorial: Creating and Using Buffers. A buffer area is an area a specified distance from selected map objects.
    • There are a number other ways to select parcels and other map features. See Selecting Map Features in the MapGuide Viewer Help  but be sure to scroll down in that section to see the most commonly used methods.
      • Select objects within other map objects (such as within a subdivision)
      • Select map objects by name
      • Select all objects in a rectangular area you define.
      • Select all objects in a circular area you define (by radius).
      • Select all objects in a polygonal area you define. The area you define can be any irregular shaped closed area.
  2. Click on the report icon in the MapGuide toolbar or right-click View, View Reports... to bring up the list of available reports as outlined below.
  3. Click on the desired report format and then click "OK". The report is generated and displayed in another browser window.
  4. View, print or save the report. Printing and saving is done using browser options, typically File, Print... and File, Save As... If you use Save As..., it is usually best to name the saved file with a .txt extension. You can also use standard Windows techniques to copy some or all of the report to the Windows clipboard and paste it into another application.

Types of Available Reports

Reports are available for the following map data layers (and more...):
  • Parcels - Pima
  • Streets - All
  • Streets - All - With Names
  • Census Blocks - 2000
  • Census Blocks - 2010
  • Section Grid
  • Aerial Photo Index - Section Grid
  • Road Proceedings Index - Section Grid

Comma delimited files are a common interchange format between software programs and can be imported into programs such as Access, Excel, Word, dBASE and others. Use the browser's File, Save As... menu options to save this report as .txt or .csv file, then use your software's import capability to load it.

You select one or more map features on one of the above data layers and then choose from one of the following reports.

Parcel Reports

All parcel reports include the owners' mailing addresses in various forms. The owner's mailing address is often different than the situs address which is the actual street address of the property, if any. For instance, the owner may live in another state or receive his mail at another address separate from the parcel. While situs addresses may look like mailing addresses and may be formatted as mailing addresses, keep in mind that not all situs addresses can receive mail. See About situs addresses for more. While you may want to mail to the situs address, usually you want to contact the owner and not the occupant. The mailing address is preferred in most cases.

  • Parcel Summary

    This report displays a summary of each selected parcel in an HTML formatted page. Each parcel in the summary has parcel code, mailing address, situs (property) address, a link to a page of detailed tax information, and a "Zoom to parcel" link to the Main MapGuide Map.

  • Parcel Area and Values Report

    The Parcel Area and Values Report shows one line for each selected parcel area and shows the parcel code, owner name, situs address, estimated area in acres and estimate area in square feet, full cash value and assessed value for land and improvements. Valuation and area totals for all selected parcel areas are also included.

  • Owner adr, situs and values (comma delimited with header)

    This comma delimited report is one line per selected parcel and includes fields for the parcel code, owner mailing address, situs address, valuations, legal description, and other fields. Each field is separated with a comma. Additionally, the first line is a comma delimited list of field names which some software can use when importing the data. This report is a pure ASCII text report with no formatting and is often used for making mailing labels as well as many other purposes.

    This report has five groups of fields in addition to the "parcel" field with the Assessor's parcel code:

      parcel      Nine digit Assessor's parcel code.
    

    Owner mailing addresses are used to send mail to the owner, wherever they may live:

      mail1       First line of mailing address
      mail2       Second line of mailing address or null
      mail3       Third line of mailing address or null
      mail4       Fourth line of mailing address or null
      mail5       Fifth line of mailing address or null
      zip9        9 or 5 digit ZIP code or 00000 if none
    

    The number of owner mailing address lines varies: Long owner's names can span more than one line and there is no way to know for sure which line has the street address or post office box and which line has the city and state.

    The situs address includes several fields:

      street_no    Street address number
      street_dir   Street address direction (N,S,E,W)
      street_name  Street name and type
      city         Jurisdiction (which may differ from the Postal City)
    
    If the situs address fields are null or blank, then there is either no situs address associated with the parcel or there is more than one situs address for the parcel. When there is more than one situs address for a parcel, then the situs address fields are empty because there is no way to include multiple situs addresses and no rational way to pick one. If you are primarily interested in situs addresses, see the "Situs addresses" reports below.

    The valuation fields are:

      landfcv     Land Full Cash Value
      landratio   Land Percentage
      impfcv      Improvements Full Cash Value
      impratio    Improvements Percentage
      landassd    Land Assessed Value
      impassd     Improvements Assessed Value
      totfcv      Total Full Cash Value
      totassd     Total Assessed Value
    

    The legal description fields are:

      legal1      First line of legal description or null
      legal2      Second line of legal description or null
      legal3      Third line of legal description or null
      legal4      Fourth line of legal description or null 
      legal5      Fifth line of legal description or null
    

    The other fields are:

      landclass   Revised land use code 
      impclass    Improvement legislative class 
      docket      Recorder's docket for deed
      page        Recorder's page for deed
      recorddate  Recording date in YYYYMMDD format for deed
      trs         Township, Range, Section, East-west direction in TTRRSSD format.
      lastchange  Date of last change to Assessor's data in YYMMDD format.
      mp          Map/Plat of recorded subdivision
      log         Subdivision lot number
      block       Subdivision block number
      curzone     Current county zoning
    

     

  • Owner adr, situs and values (comma delimited)

    This report is identical to "Owner adr, situs and values(comma delimited with header)" above except the report does not include the initial line of field names.

  • Owner mailing addresses (with parcel code)

    This report contains the parcel code and several lines of owner mailing address for each selected parcel. It's almost in a format suitable for mailing labels. One of the comma delimited reports is probably what you want instead. Use your browser's File, Save As... menu options to save the report as a .txt file and then open it with another program to make actual mailing labels. If you don't use a comma delimited report, one of the "one per page" reports below may work better for you than this report.

  • Owner mailing addresses (without parcel code)

    This report is the same as the one above except that it contains just the owner mailing addresses and no parcel codes. Use this report if you want mailing addresses without the parcel code.

  • Owner mailing addresses (one per page with parcel code)

    This report contains the parcel code and several lines of owner mailing address for each selected parcel. There is an ASCII formfeed character between each address so each address is on a separate page. (You won't see the separate pages unless you save the addresses as .txt)

  • Owner mailing addresses (one per pg without parcel code)

    This report is the same as the one above except that it contains just the owner mailing addresses and no parcel codes. Use this report if you want mailing addresses without the parcel code and each address on a separate page.

Parcel Situs Address Reports

While situs addresses may look like mailing addresses and may be formatted as mailing addresses, keep in mind that not all situs addresses can receive mail. See About situs addresses for more.

  • Situs addresses (comma delimited with header)

    This comma delimited report has one line per situs address for selected parcels. It includes fields for the parcel code, the situs street address, jurisdiction, postal city, ZIP code, the source of the situs address, and the owner's mailing address. Each field is separated with a comma. Additionally, the first line is a comma delimited list of field names which some software can use when importing the data. This report is a pure ASCII text report with no formatting and is often used for making mailing labels as well as many other purposes.

    Some parcels don't have a situs address. In these cases there is nothing is shown for the parcel in the situs report. (It's a report of situs addresses, not parcels and the parcel has no situs address.)

    Some parcels have more than one situs address. In these cases, the parcel code and owner's mailing address is repeated on each situs address line for that parcel.

    This report has three groups of fields in addition to the "parcel" field with the Assessor's parcel code:

      parcel      Nine digit Assessor's parcel code.
    

     

    The situs address itself includes several fields:

      street_no    Street address number
      street_dir   Street address direction (N,S,E,W)
      street_name  Street name and type
      jurisdiction Jurisdiction (which may differ from the zipcity field. See About situs addresses)
      zipcity      Postal city as determined by GIS overlay analysis  zipcode      5 digit ZIP code as determined by GIS overlay analysis
      source       Source of the situs address (PC DSD GIS, PC DSD PERMITS or BOTH)
    

    Owner mailing addresses are used to send mail to the owner, wherever they may live:

      mail1       First line of mailing address
      mail2       Second line of mailing address or null
      mail3       Third line of mailing address or null
      mail4       Fourth line of mailing address or null
      mail5       Fifth line of mailing address or null
      zip9        9 or 5 digit ZIP code or 00000 if none
    

    While the owner mailing address is included with the situs address, it doesn't have much value in that context and should be used with caution. One possible use of the owner mailing address is to use the first line (mail1) as the owner's name with the situs address. However the owner's name may be long, spanning as many as three lines (mail1, mail2 and mail3) with no easy way to know how many lines make up the name or know which lines are the street address and city lines. Use the owner's mailing address fields in the situs reports at your own risk.

  • Situs addresses (comma delimited)

    This report is identical to "Situs addresses (comma delimited with header)" above except the report does not include the initial line of field names.

  • Situs addresses (with parcel code)

    This report contains the parcel code, a line with the situs street address, and a third line with the postal city, "AZ", and the ZIP code for each parcel address for selected parcels. The jurisdiction city is not included although it is often the same as the postal city. Some parcels have more than one situs address. In these cases, the parcel code is repeated on each situs entry for that parcel.

Street Reports

  • Street Names, Addresses and Lengths

    This report displays street names and lengths of selected street sections. The total length of all selected street segments is also displayed.

  • Street Segment Names, Addresses, and Lengths

    This report displays the finest granularity of street names, county maintenance status and lengths of selected street segments. Each segment in the report is linked to a detail report of all segment attributes. The total length of all selected street segments is also displayed as well as the total length for each county maintenance status. Each displayed segment includes a link to the segment detail page.

  • Street Names, Addresses, etc. (comma delimited)

    This is a comma delimited version of the "Street Names, Addresses and Lengths" report above. Totals are not included.

  • Street Segment Names, Addresses, etc. (comma delimited)

    This is a comma delimited version of the "Street Segment Names, Addresses, and Lengths" report above. Totals are not included.

Census Reports

  • Census Blocks - 2000, Census Blocks - 2010

    This report displays census statistics and totals for selected census blocks.

Tucson Owned Parcels Report

Section Grid Reports

  • Section Information and Names

    This report displays names of the selected sections in the Section Grid layer, as well a links to information for each listed section.

  • Road Proceedings Index - Section Grid

    This report displays a list of road proceedings with links to the scanned documents for the selected sections in the "Road Proceedings Index - Section Grid" layer.

Aerial Photo Report

  • Aerial Photo Index

    This report displays available aerial photos for the selected sections in the "Aerial Photo Index - Section Grid" layer. The report is a list of photos which are available as describe at Aerial Photo Lookup. The photos themselves are not available online.

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Geographic Information Systems

33 N. Stone Ave., 15th Fl.
Mail-Stop Code DTBAB17-425
Tucson, AZ 85701

Phone: (520) 724-6670
Fax: (520) 791-6588


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