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  • Employee Benefits

    Be Well

    This site has been designed for eligible Pima County employees. Its primary purpose is to keep you up to date by providing information, forms and plan documents. We hope that you find this useful and complete.

    While every effort has been made to ensure the accuracy of the information contained, in the event of any discrepancy, the legal documents, policies, or contracts pertaining to the various benefits will prevail. 

    The HR / ADP Outsourced Benefits Administration (OBA) System is available through the Employee Self-Service (ESS) portal.

    Annual Enrollment is coming soon

    Please join us for our upcoming BeWell Annual Enrollment presentations and webinar to learn about the benefits and wellness opportunities available for FY 2019/20.      
     
    BeWell Presentation Schedule: April 3 - 24
    BeWell Fair Schedule: April 30 - May 15

    Visit the Annual Enrollment webpage for more details.

    List of Health Benefits

    HR Division Phone Email
    Benefits: 724-8464 Benefits
    Wellness: 724-2786
    724-2792
    Wellness
    If you need additional information not included here, please contact your Departmental Benefits Representative.
    Pima County offers a wide variety of employee benefits programs. The information and links below include resources and answers many of the questions you might have about your benefits.

    BeWell Presentations

    For a schedule of on-site, webinars, and recorded workshops, please visit the BeWell Presentation webpage.


    Medical & Pharmacy

    Aetna administered the County's self-insured High Deductible Health Plan (HDHP) with or without a Health Savings Account (HSA). Beginning in FY 2018/19, CVS will administer the County's Pharmacy plan to work in conjunction with the medical plan.

    Medical & Pharmacy

    MedicalThere are two High Deductible Health Plan (HDHP) options for medical insurance, one with a Health Savings Account (HSA) and one without. Both plans are offered by Pima County and administered through Aetna.

    Effective beginning FY 2018/19, CVS will be our new Pharmacy provider. Members will continue to have full access to all in-network pharmacies for their prescription needs.

    Your plan is based on a combined deductible of medical and prescription claims. The deductible is the total out-of-pocket spending required by you before prescription benefits are paid. Your annual deductible is $2,000 for an individual or $4,000 for a family. Until this deductible is met, you will pay 100 percent for your prescriptions.

    For additional information, please visit the Medical and Pharmacy webpage.

    Medical                                                                  Pharmacy

    Aetna                                                                      CVS
    Aetna Group Number: 863646                           CVS/Employers Health Phone Number: (888) 202-1654
    Aetna Plan Type:                                                   CVS Specialty Pharmacy: (800) 237-2767
        Aetna Choice POS II (Open Access)                CVS Website: www.caremark.com
    Aetna Member ID Number:
        Use 000 followed by your EIN
        (example 000123456)
    Aetna Concierge (Customer Service): (800) 784-3989
    Aetna Website: www.aetna.com

    Domestic Partnership Health Insurance

    DPIf you wish to insure a domestic partner, you must complete a Domestic Partner Affidavit each Fiscal Year.

    Keep in mind, a Domestic Partner, unless a qualified tax dependent, is not an eligible dependent in a Flexible Spending Account or Health Savings Account. As such, if you participate in either account, you will need to manage your contributions and distributions accordingly.

    A Domestic Partner Affidavit is for insurance related purposes, as well as use of sick leave, humanitarian leave, FML and CAT Bank leave.

    Domestic Partner Termination Form

    The Domestic Partner Termination form must be filled and signed by employee and Department Benefits/Personnel Representative.IRS Publication 969


    Healthy Lifestyle Premium Discounts

    Certain health choices may save money on your medical premiums. By taking simple steps like being tobacco-free, completing the on-line health assessment, completing a preventive exam, or participating in other healthy lifestyle activities you’re making meaningful strides toward improved health.

    Discount #1: Be Tobacco Free

    Tobbaco FreeTo be eligible for Discount #1 you need to certify your tobacco free status during Annual Enrollment. Discounts will be awarded July 1st - June 30th.

    Tobacco free is defined as being tobacco free for at least the past three months. Tobacco use includes cigars, cigarettes, chewing tobacco, pipe tobacco, electronic cigarettes or any other tobacco product. You will be asked to certify your tobacco free status once per year during annual enrollment.

  • Tobacco Cessation Support
  • HLPD#1 Tobacco Free FAQs
  • Discount #2: Healthy Lifestyle Activity Points

    Discount #2To be eligible for Discount #2, you need to earn at least 50 points by participating in a variety of wellness programs, preventive exams/screenings, and/or wellness events throughout the year.

    There are three levels of points in which you can earn your Discount #2. Each category is worth $5 off your bi-weekly medical premiums for a total value of up to $15 per pay period.

    • Level 1 - 50 points: $5 total per pay period
    • Level 2 - 100 points: $10 total per period
    • Level 3 - 150+ points: $15 total per pay period

    To earn points toward this discount, please see the menu of wellness program options available for you to participate in throughout the year, by visiting the Discount #2: Healthy Lifestyle Activity Points webpage.

    Detailed instructions for Reviewing Your Progress Toward Healthy Lifestyle Premium Discounts (HLPDs).


    Dental & Vision

    Healthy vision and maintaining good oral health is important to maintaining an overall good quality of life. The advantages of routine vision and dental go beyond cleanings and improving vision.  Many potentially serious health conditions may be discovered during these two simple exams. Pima County offers several plans to choose from.

    Dental

    DentalPima County offers two dental plans. They are Employers Dental Services (EDS) and Pima County Dental.

    Visit the Dental Insurance Plans webpage to view more information




    EDS Dental                                                                         Pima County Dental- Administered by Ameritas
    Group Number: 12567                                                     Group Number: 301261   Payer ID: 47009                 
    Phone: (520) 696-4343                                                     Phone: (800) 487-5553
    Employers Dental Services                                               Fax: (402) 467-7336
    Address: P.O. Box 36600                                                  Address: P.O. Box 82520                                       
    Tucson, AZ 85740-6600                                                    Lincoln, NE 68501-2520
    Website: EDS Dental                                                     Website: www.ameritas.com

    Vision

    VisionVision Care is an optional plan offered by Davis Vision that provides comprehensive vision coverage.  The employee pays the full cost. Please visit the Vision Insurance Coverage page for further information.

    Davis Vision
    Group No. 505290
    Phone: (800) 999-5431
    Address: 175 East Houston Street
    San Antonio, TX 78205
    Website:  Davis Vision


    Managing Your Money

    Both the Health Savings Account (HSA) and Flexible Spending Account (FSA) allow employees with health insurance to set aside pre-tax money for qualifying healthcare-related expenses.

    Health Savings Account (HSA)

    HSAHealth Savings Account (HSA) is available to employees that enroll in the High Deductible Health Plan w/HSA.  An HSA is a tax favored saving account. Employers and Employees may deposit funds into the account with a combined maximum that is regulated by the Internal Revenue Service. Learn more about HSA eligibility and IRS requirements by visiting the HSA webpage.

    HSA Bank
    Phone: (800) 357-6246 
    Address: P.O Box 939 
    Sheboygan, WI 53082-0939
    Website:  HSA Bank

    Flexible Spending Account (FSA)

    FSA pigFlexible Spending Accounts allow the employee to deposit money in an account(s) on a pre-tax basis. The funds which are set aside are used by the employee for reimbursement of eligible out-of-pocket costs incurred in the areas of health (medical, dental and/or vision), dependent care and/or parking.

    Visit the FSA webpage to learn more about the different types of FSAs available to you.



    FSA- Administered by Application Software Inc. (ASI)
    Phone: (800) 659-3035
    Address: P.O Box 6044 
    Columbia, MO 65205-6044
    Website:  ASI 


    Leave Benefits

    Pima County employees are provided sick time, vacation time, several paid holidays and other opportunities to take time away from work when necessary.

    Leave Benefits

    Leave BenefitsPaid Leave

    Annual Leave (Vacation): is accrued at 12 days for the first three years with increased accruals based on years of service to a maximum of 21 days. 

    Sick Leave: is accrued at 12 days per year with the ability to transfer an established number of unused sick leave hours to annual leave at the end of year, established by the employee's anniversary date.

    Holidays: Pima County observes ten (10) holidays.

    Bereavement Leave: is for the use in the death of an immediate family member: up to 3 work days if in Arizona or up to 5 work days if out of state is granted.

    Short-Term Disability:
    Administered by AFLAC. Premiums will vary depending on your age at time of enrollment, levels of coverage and the waiting periods you choose. Contact Sandra Sarff at (520) 825-2254 or email Sandra_Sarff@us.aflac.com  for more information.

    Long-Term Disability:
    Available through participation in the Arizona State Retirement System (ASRS). This benefit which pays an employee when he or she is out of work due to illness or injury for more than six months. Pays up to 66-2/3% of employee’s base pay if off work more than 6 months. Employee Contribution: .16% / Employer Match: .16% Long Term Disability (LTD) Booklet ASRS

    Workers' Compensation:
    Workers' Compensation and Occupational Disease Benefits are available for employees and cover accidental injury, disability, disease or death which occurs as a result of employment and is job-related.

    Parental Leave: Employees who are eligible for benefits & have been employees with the County for at least 12 months are eligible for 6-weeks of partially paid parental leave within the first 12-weeks after the birth or adoption of a child. The benefit will be paid at 66-2/3% of employee’s regular pay at time of leave.

    Employer-paid Short-term Disability

    Lincoln Financial GroupPima County is pleased to announce a new County-paid Short-term Disability benefit starting April 1, 2019. This plan is administered by Lincoln Financial Group and covers a portion of your income when you are recovering from an illness or injury.

    To learn about the benefit, eligibility criteria and how the process works, visit the Short-term Disability webpage.

    AFLAC

    AFLACAFLAC benefits are available to Pima County Employees for Accident, Cancer, Hospital Confinement, and Short Term Disability. These supplemental benefits are 100% Employee funded.
    Visit the Voluntary Benefits webpage to view the information.

    If you have additional questions or would like to enroll, please contact:

    Sandra Sarff
    Office Phone: (520) 825-2254 
    Fax: (888) 744-8836
    7090 N. Oracle Road
    Tucson, AZ 85704
    Email:  Sandra_Sarff@us.aflac.com
    Website: AFLAC

    Additional Resources

    Family and Medical Leave Act (FMLA)

    FMLAFamily and Medical Leave Act (FMLA) of 1993 is the federal law that requires employers to provide eligible employees with up to twelve (12) workweeks of unpaid, job-protected leave in a 12-month period for qualifying family and medical reasons. It is the policy of Pima County to comply with the provisions of the FMLA and the relevant regulations. HR-FMLA is responsible for processing all requests for FMLA related leaves for Pima County Departments, with the exception of the judicial departments.

    Employees are eligible for FMLA if they have been employed by Pima County for at least one year and worked a minimum of 1,250 hours in the previous 12 months. For additional information see the Employee Rights and Responsibilities notice, Employee's Guide to the FMLA and Pima County Administrative Procedure 23-37.

    Visit HR Forms for Family and Medical Leave forms.


    Life Insurance

    Pima County offers a variety of options when it comes to Life Insurance for you and your family.

    Life Insurance Benefits

    Life InsurancePima County's life insurance is provided through Minnesota Life, an affiliate of Securian Financial and includes:
    - Basic Life and AD&D
    - Supplemental Life
    - Spouse Life
    - Child(ren) Life
    - Voluntary AD&D

    To learn more, visit the Life Insurance webpage.


    Minnesota Life Insurance Company,
    an affiliate of Securian Financial
    Phone: (866) 365-2374
    Address: 400 Robert Street North
    St. Paul, MN 55101-2098
    Website: Minnesota Life


    Retirement Benefits

    The following plans provide a great way to save for retirement. These plans help employees build a plan for their future and contribute to their family's long-term financial well being.

    Retirement Benefits

    RetirementRetirement Plan participation is mandatory for all eligible employees who are covered by one of the Arizona state retirement plans. These are defined benefit plans in which the County and the employee contribute a certain percentage of the employee's salary. Long Term Disability is only available through the Arizona State Retirement System and this benefit pays an employee when he or she is unable to work due to illness or injury for more than six months. The other retirement plans offer a medical retirement.  Visit the Retirement Plans webpage  to learn more.

    Arizona State Retirement System (ASRS)        Public Safety Personnel Retirement System (PSPRS)
    Phone: (520) 239-3100                                         Phone: (602) 255-5575
    Address: 4400 E Broadway Blvd, Suite 200       Address: 3010 E. Camelback Rd.
    Tucson, AZ 85067-3910                                        Phoenix, AZ 85016-4416
    Website:  ASRS                                                   Website:  PSPRS

    ASI Cobra
    Phone: (877) 388-8331
    Address: 201 W Broadway
    Columbia, MO 65203
    Website: ASI Cobra

    Additional Resources
    - Pima Council On Aging
    Retirement Brochure  

    Deferred Compensation

    Savings

    The Pima County Deferred Compensation Plan is offered by Nationwide under the Arizona State Retirement Systems (ASRS) Supplemental Salary Deferral Plan (SSDP). This plan allows you to contribute a portion of your salary to supplement retirement savings on a pre-tax basis.

    https://www.azsrsp.com/


    Section 457 Deferred compensation plans are designed to help you supplement your retirement income. The County does not match funds or make any contributions. Please visit Deferred Compensation for further information.

    Additional Resources
    Online Contribution Change Instructions
    Online Initial Enrollment Instructions

    If you have trouble registering, call Nationwide Service Center at (877) 677-3678

    Schedule Your Appointment Now!  Nationwide Appointment Scheduler

    Local Representative: Service Center: National Contact:
    Ron Savageau
    Phone: (520) 664-5980
    Fax: (866) 996-4124
    Email:
    ron.savageau@nationwide.com
    The Partnership Team
    Phone: (888) 401-5272
    Email: nrsforu@nationwide.com
    Phone: (877) 677-3678
    Website: www.NRSFORU.com

    Supplemental Retirement

    saving for retirementPima County adopted the Supplemental Retirement Savings Plan (SRSP), a 401(a) plan on 01/01/2008. This plan is available to those benefits eligible Pima County employees who are age 40 (ASRS) and 30 (PSPRS) or older. Participation is a one time, irrevocable election. Participating employees will have the option to elect a percentage of pay or a specific annual amount. Selecting a percentage of pay allows that amount to increase as your income increases; whereas flat amounts will remain the same for the remainder of County employment. Deductions are taken on a pre-tax basis saving you additional dollars. Various investment options are available. This voluntary plan can be elected in addition to your mandatory retirement pension and your voluntary Deferred Compensation.

    The SRSP provides you with:

    • A pre-tax/tax deferred way to invest for retirement
    • Higher contribution limits than those allowed under 457s or IRAs--up to 100% of pay or $53,000 (whichever is less)
    • An opportunity to create an individual portfolio of investments from a broad spectrum of asset classes
    • A home for rollovers, allowing you to consolidate and manage your retirement and savings plan assets through one low cost plan.

    Enrollment periods:

    • Within two years from hire date, if eligible
    • Within two years reaching the eligibility age -- 40 (ASRS) or 30 (PSPRS)
    Nationwide Retirement Solutions is the administrator for the ASRS Supplemental Retirement Savings Plan. Click here for additional information: www.AZSRSP.com 

    If you have additional questions or would like to enroll, please contact:

    Ron Savageau
    Phone: (520) 664-5980
    Fax: (866) 996-4124
    Email: ron.savageau@nationwide.com


    Additional Benefits

    Legal and Financial Planning Services

    LegalLegal and Financial Planning Services is optional and provides paid-in-full legal and financial planning services for the employee by an outside carrier, UltimateAdvisor®, administered by ARAG® Group. The employee pays the full cost.

    ARAG
    Phone: (800) 819-6010
    Phone For Members: (800) 247-4184
    Address: 500 Grand Avenue
    Des Moines, IA 50309
    Website: ARAG

    Additional Resources

  • ARAG Information Brochure 
  • Legal Risk Assessment Worksheet
  • ARAG Summary Plan Document
  • Employee Assistance Program (EAP)

    EAPEAP counseling is a no-cost benefit where you may access a counselor for any problem that is affecting your personal and/or professional life. You may see a counselor for up to five sessions per problem. EAP is available to all active Pima County employees. This program also covers your spouse, significant other (living in the home) and children living in the home. 

    Learn more by visiting the EAP webpage.


    Employee Assistance Program (EAP)
    Phone: (888) 238-6232
    Website: EAP
        Login: PIMA
        Password: County

    Bus Pass Subsidy

    Only permanent regular employees appointed to full-time, part-time or variable-time status may participate in the program. Eligible employees may obtain a SunGo Bus Pass through the Human Resources Department and are entitled to one 50% subsidy offset per month. For additional information on the Bus Pass Subsidy Program see Administrative Procedure 23-7.

    For changes relating to your bus pass payroll deductions, login to Employee Self Service (ESS) and click on the Benefits tab, then click on Declare Life Event and choose Bus Pass Enroll/Change/Drop to submit your request. If you have any questions or need assistance, please contact your Departmental Benefits Representative or the Human Resources Benefits Division at HRBenefits@pima.gov or call (520) 724-8464.

    Attention Sun Tran SunGO Participants:

    Sun Tran issued a press release announcing that bus pass fares will be increasing effective January 1, 2018. The new rate will be deducted on the January 12, 2018 pay check.
    Sun Tran Press Release - 12/08/2017
    • Pretax payroll deductions are available.
    • Bus pass subsidy is 50% of the total cost for the fare as follows:

    New Monthly Fares are:

    Fare Type Total Employee Cost County Subsidy
    Full Fare $48.00 $24.00 $24.00
    Express $64.00 $32.00 $32.00

    Registering your SunGO Smart Card

    After you receive your SunGO Smart Card, you'll need to log on to the Sun Tran website and register your card. Registration will provide you with loss protection.

    If you wish to cancel your bus pass, you need to log in to your benefits page through the Employee Self Service portal, click on the "Declare Life Event" button, then from the drop-down options, choose "Bus Pass Enroll/Change/Drop" and complete the process. Contact Human Resources Benefits at 724-8464 if additional help is needed.

    View Bus Pass Enroll, Cancel or Change Due Dates

    Employee Discounts

    Employee Loan Program

    Kashable
     
    Introducing a low cost loan program called Kashable for Pima County employees. Kashable offers low cost loans via online application with instant decision and funds deposited directly to your bank account within three business days from approval.

    These personal loans can be used for any purpose, and are great resource for those looking to tackle high-interest debt or unexpected expenses during financial hardships.
    • Loan amounts up to $10,000
    • Interest rates starting as low as 6% APR*
    • 6 to 24 month repayment terms
    • Repayment through payroll deduction

    *To qualify for the lowest rate, applicant must have a responsible credit history.


    Learn more by visiting the Kashable Loan Program webpage.

    Kashable
    Customer Service  Phone Number: (646) 663-4353
    Customer Service Email support@kashable.com
    Registration Link: Kashable Application 
    Website: Kashable 

    Additional Information

    Updating Contact Information and Beneficiaries

    BeneficiariesIt is important to elect a beneficiary and verify that your contact information is current and up to date.

    Note: Address and name changes for employees and their dependents will need to be updated directly with the following institutions:
    • ASRS
    • Nationwide
    • HSA Bank
    Below are detailed instructions on how to update your beneficiaries on each of our plans.

    HSA Bank

    Life Insurance (ADP)

            ADP Instructions
    • Basic Life/AD&D
    • Supplemental Life
    • Voluntary AD&D

    Supplemental Retirement Savings Plan - 401(a)

    State Retirement


    Benefit Forms

    Domestic Partner Forms


    Note:
    Domestic Partner is covered under Pima County's Insurance Plan.

    Employee Assistance Program (EAP) Forms

    Life Insurance Forms

    Medical / Dental Claim Forms

    Medical/Dental Coverage Forms

    Aetna Member Services:
    1-800-784-3989 or
    http://www.aetna.com

    Section 125 and 132 Forms

     

    Important Information

    Definitions of employee eligibility for insurance coverage, insurability of dependents, qualifying events due to family and employment status changes, and insurance while on a leave of absence, can be found in Group Insurance Personnel Policy 8-122, Required documentation for additional information.

    Administrative Procedures

    Visit the Administrative Procedures webpage for additional information. 

    Medicare "Part D" important information

    This notice has information about your current prescription drug coverage with Pima County and about your options under Medicare's prescription drug coverage. This information can help you decide whether or not you want to join a Medicare drug plan.

     2018/19 Medicare Part D HDHP

    Premium Assistance under Medicaid and the Children's Health Insurance (CHIP)

    If you are eligible for employment-based health coverage, but unable to afford the premiums, the State of Arizona may provide a premium assistance program for you.

    Health Insurance Marketplace Coverage Options

    Welcome to Pima County!

    Pima County offers a wide variety of employee benefits programs. The information and links below include resources and answers many of the questions you might have about your benefits.

    Eligibility

     As a Pima County employee, you may be eligible to enroll in benefits. Please review the following Personnel Policies regarding eligibility: Personnel Policy 8-122: Group Insurance
    • Eligible Employee: (Personnel Policy 8-122.B.1)
    • Eligible Dependents: (Personnel Policy 8-122-B.2)
    • Child(ren): (Personnel Policy 8-122.B.3)

    You have 31 days from your date of hire or eligibility to enroll in benefits. Benefits will be effective the first day of the month following 30 days of employment or eligibility.

    Required Documentation

     If you choose to cover dependent(s), you will need to provide documents to validate your dependent(s) eligibility.

    The documents may be submitted in person to your Department Benefits Representative (DBR) via fax or by scanning them and emailing them to hrbenefits@pima.gov. Documentation must be provided within 30 days of your benefits enrollment date. Lack of providing the required documentation may result in loss of dependent coverage.

    Enrolling In Benefits

     Once you are ready to enroll in benefits, you will need to create an ADP account.
    • Visit the Employee Self Service (ESS) Portal at https://portal.adp.com
    • Click the “Sign Up” button 
    • Use registration code “pimacounty-newhire” and click the “Go” button 
    • Enter in your first and last name. Enter your Employee ID with four leading zeros (0000123456). Do Not Use your social security number 
    • Enter your birth month, day and year, then click the “Next” button 
    • When the system finds your records, complete the information as prompted

    Contact the Pima County ADP Employee Help Line at (520) 724-4500 option 2 for assistance.

    Employee Wellness Program

     

    By taking simple steps like being tobacco-free, completing the on-line health assessment, completing a preventive exam, or participating in other healthy lifestyle activities you’re making meaningful strides toward improved health and can help you save on your medical premiums. For more information and how to become eligible, please visit the Employee Wellness website.

    If you have any questions about the Employee Wellness program, please call (520) 724-2792 or email wellness@pima.gov.

    Beneficiaries

    It is important to elect a beneficiary and make sure your beneficiaries are up to date on all your Pima County benefits. You may update your beneficiaries at any time during the year. Please remember to update the following benefit providers with beneficiary information:
    • ADP
    • All Life Insurances
    • ASRS
    • HSA Bank
    • Deferred Compensation

    Arizona State Retirement System (ASRS)

    Mandatory for employees who work 40 or more hours per pay period. Retirement benefits are based upon years of service and age at time of retirement. Employee contribution rates are mandated by the State of Arizona.

    You are required to register for your ASRS account at www.azasrs.gov if you are an eligible Pima County employee.

    Additional Important Information



    If you have any questions about the benefits or how to enroll, please contact your Department Benefits Representative (DBR) or contact HR Benefits at (520) 724-8464 or email hrbenefits@pima.gov.

    Thank you and congratulations,

    - Employee Benefits and Wellness Team

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    Employee Benefits

    150 W. Congress St., 4th Floor
    Tucson, AZ 85701

    Phone: (520) 724-8464
    Fax: (520) 724-8150


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